Services
Lambodhi provides Accounts Payable invoice verification to identify overbilling, duplicate charges, and pricing drift by reconciling vendor invoices against contracts and rate cards. Evidence-first findings. Minimal lift for your team.
Accounts Payable Recovery Audit
Full-population verification of vendor invoices against contract terms to uncover recoverable overpayments and control gaps.
What we check
- Contract/rate mismatches (pricing drift)
- Duplicate invoices / duplicate payments (where data supports it)
- Expired rates still billed
- Unauthorized surcharges / accessorials
- Inconsistent billing across lanes, sites, or SKUs
Commercials: Often contingency-based (no recovery, no fee), or fixed-fee where preferred.
Sample Vendor Audit
A low-risk starting point to validate value quickly. We audit one vendor using the same methodology as a full engagement.
Scope
- One vendor
- Recent 60–90 days of invoices (PDF/CSV)
- Contract or rate card for the same period
Outcome
Clear go/no-go decision plus an evidence-backed findings summary if issues are present.
Best for: Freight & logistics, staffing, facilities/services, materials.
AP Accuracy Monitoring
Ongoing verification for high-volume vendors where pricing terms change and invoice leakage can recur over time.
What it includes
- Periodic re-checks (monthly/quarterly)
- Vendor-specific rules based on contract terms
- Exception reporting with evidence
Commercials: Subscription or retainer based on vendor count and invoice volume.
Deliverables
Every engagement produces clear documentation your team can use to pursue credits/refunds and strengthen controls.
- Vendor-level variance summary (by category and time period)
- Line-item evidence pack (invoice excerpt + contract/rate reference)
- Recovery-ready amounts and recommended next actions
- Optional: control notes to prevent recurrence
Data we need
- Invoices (PDF and/or CSV export)
- Contracts / rate cards / pricing schedules
- Optional: shipment logs, timesheets, PO extracts (helpful, not required)
No ERP integration required. We do not need write access to your systems.
Ideal starting categories
- Freight & logistics (accessorials, fuel, lane rates)
- Temporary staffing / labor (rates, overtime, markups)
- Facilities & maintenance (call-out fees, time/materials)
- Packaging & materials (unit rates, surcharges)
If you’re unsure where to start, we’ll recommend a first vendor based on volume and contract structure.
FAQ
How disruptive is this for our AP team?
Low disruption. We start from exported invoice files and contract/rate documents. Your team helps with the initial file pull and vendor selection.
Do you guarantee recoveries?
No one can honestly guarantee recoveries. We guarantee evidence-backed findings with transparent calculation logic so you can pursue credits/refunds confidently.
Do you need ERP integration or system access?
No. We can start with PDFs/CSVs and contracts/rate cards. Integration can be discussed later if required.
Is this legal advice?
No. We provide invoice verification and documentation to support recoveries and controls. Your finance/legal teams decide the next steps with vendors.
Request a sample audit
Start with one vendor to validate invoice accuracy and identify leakage quickly.
Prefer scheduling? Add your booking link on the Contact email.